Form to Request Records (pdf)
Requesting Records
In accordance with law and with district policy, we provide access to district records for inspection or copying.
If you would like access to district records, please fill out the
above form completely to assist us in accurately responding to your
request. Then send it to our district's custodian of records, Opal Hibbs, at hibbso@parkhill.k12.mo.us or 7703 NW Barry Road, Kansas City, MO, 64153. Mrs. Hibbs can be reached at (816) 359-4050 if you have questions.
Before you take the time to fill out this form, check this district
website. The information you are looking for might already be posted
online. For your convenience, there are links to several key documents
on the left of this page.
Fees
As a general rule, you will be charged,
in accordance with law, for the costs of copies and for the time spent
researching, locating and copying the requested records. You will be
required to pay all estimated costs prior to receiving the records.
The
district will charge fees for copying, duplicating time and research
time. Copying fees shall not exceed ten (10) cents per page for a paper
copy not larger than nine (9) by 14 inches. The hourly fee for
duplicating time will not exceed the average hourly rate of pay for
clerical staff of the district. Research time required for fulfilling
records requests may be charged at the actual cost of the research time.
The district will produce the copies using the employees that result in
the lowest amount of charges for search, research and duplication time.
Fees for providing access to computer records, recorded tapes,
disks, videotapes, films, pictures, maps, slide graphics, illustrations
or similar audio or visual items shall include only the cost of copies,
staff time and the cost of the disk, tape or other medium used for the
duplication. Charges for staff time will not exceed the average hourly
rate of pay for staff of the district required for making copies and
programming, if necessary. Fees may include the actual costs of
programming if programming is required beyond the customary and usual
level to comply with a request for records or information.
You
may request an estimate of the cost prior to the district researching,
compiling and copying the records. You may also request that the
anticipated fees be waived or reduced. A written request for a fee
waiver or reduction must be submitted to the Superintendent or designee
at the time the records are requested. The Superintendent or designee
may waive or reduce the fee based on criteria set forth in Board Policy
BDDL.
Response Time
District staff will
respond to your request within three (3) business days following the
day we receive your request. If you do not receive access within three
(3) days, you will be given a reason for the delay. Please understand
that you may not receive access to all records requested if the records
are closed and confidential under state or federal law.